Good record keeping is not just best practice — it is a legal requirement in many cases.
Why Records Matter
- Provide evidence in disputes
- Ensure tax compliance
- Demonstrate professionalism to tenants and authorities
What to Keep
- Tenancy agreements
- Deposit scheme certificates and PI
- Gas and electrical safety records
- Correspondence with tenants
- Maintenance and repair invoices
- Rent payment history
How Long to Keep Records
Best practice is at least six years, in line with HMRC requirements and potential legal claims.
Digital vs Paper
Digital records are easier to organise and retrieve. Cloud storage with backups is strongly recommended.
Conclusion
Detailed records protect landlords legally and financially.
Download our free landlord checklist to see what documents you must retain.